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1£®About the Manual 1.1 The outline of the Manual    This passage involves detailedly how the business mailbox end users, those who emailbox users, use and manage their own mail accounts as well as the included personal information by common tools of mail sending and receiving. This page provides detailed instruction for business mailbox end users (email box users) how to use and manage their own mail account and the related personal information via usual email tools of receiving and sending 1.2 The Target readers This manual is applicable for business mail system end users or people who are responsible for mail system training. Suppose our users have already grasped the knowledge as follows: The manual is prepared for end users of business mail system or the related person who gives direction to end users. Our end users are supposed to being qualified the following knowledge: ¨‘Operation of Windows95/98/Me/NT/2000/XP and some other systems. ¨‘Operation of common user management tool Microsoft Outlook Express, Netscape Messenger, or Foxmail. ¨‘Operation of common browse tool Microsoft Internet Explorer. ¨‘ Basic Internet and Email knowledge. TOP>> 2£®SMTP/POP3 Usage(OE6) 2.1 How to setup POP3 account in Outlook Express for 263Gmail£¿       Note: The Outlook Express used in the explanation is Outlook Express 6.0 (English Version), in which, mailto:me@mycompany.com.cnis looked as the enterprise email address, me as the user name and mycompany.com.cn as the enterprise domain name, please set your own enterprise email address instead of mailto:me@mycompany.com.cnaccording to the followings.       1) First, startup Outlook Express and choose " Tools " in the main menu, then click on "Accounts... " and open " Internet accounts ";   2) Open " Internet accounts " and click on " Mail ";     3) Click on " Add " on the right side of the window and select " Mail " in the menu, open the " Internet Connection Wizard ": first, input your " Display name ", for example, me, then the name will appear in the From Field of the outgoing message; secondly, click on " Next "         4) Input your enterprise email address on " Internet E-mail Address ", for example, me@mycompany.com.cn ¡Athen click on " Next "         5) On " E-mail Server Names " window, the system defaults " My incoming mail server is a POP3 server " and it's no need to be amended. Input enterprise email POP3 server in my incoming mail(POP3,IMAP or http) server frame, that is pop.263xmail.com,while input enterprise email outgoing mail server in Outgoing mail(SMTP) server frame, that is smtp.263xmail.com, ¡F then click on " Next "         6) Input the account name and password of your enterprise email on the " Internet Mail Logon " window respectively, in which the account name is your enterprise email address, for example ¡G me@mycompany.com.cn ¡Fwhile the password is the newly set mailbox's. Do remember not to select Log on using Secure Password Authentication (SPA), then click "Next"     7) The Congratulations window will appear           8) Click on " Finish " to return to the previous window           9) On " Internet account " window , click on " Properties " on the right side and open the " Properties " window, then the following will appear. You can amend the mail account to be the whole name of your email address or keep pop.263xmail.com, while it is suggested to fill in the Organization, but it is no need to fill in the Reply address. Please check and affirm the email address is the whole name.       10) Click on " Servers " on the above window, then the following will appear;           11) Draw and select " My server requires authenticaton " on the above window , then click on " Apply ", and at the same time, click " Settings " to the right of My server requires authenticaton, then the following will appear, please keep the default setting " Use same setting as my incoming mail server " and do not amend it.       12) Click on " OK " on the above window and return to the previous window, then click on " Connection " again and the following will appear, please do not select "Always connect to this account using .   13) Click on " Secuity " on the above window, then the following will appear, please keep the default setting.       14) Click on " OK " on the above window and return to the previous window, then click on " Advanced ", set Server timeouts to be 5 minutes and affirm Outgoing mail (SMTP) terminal number is 25 while Incoming mail (POP3) is 110.   15) Click on " OK " on the above window and return to Internet accounts, then click on " close ", the account will be set completely. After confirming the PC is connected to the internet, you can click " Send and Receive " to send or receive the emails. Other supplement explanation of the settings:     1) If you want to leave a copy of messages on server, click on "Advanced" on the account's Properties, draw and select "Leave a copy of messages on server ", then the option of setting detail rules will be changed from Forbidden (Grey) to Selected (Black) and at the same time, please draw and select "Remove from server after 1 day(s)", because if the messages keep in the Web mailbox for a long time, the mailbox will be full not to receive the mails from other mailboxes.     2.2 How to configure secure POP SSL connection in Outlook Express for 263Gmail?       Note: The Outlook Express used in the explanation is Outlook Express 6.0 (English Version), in which, me@mycompany.com.cnis looked as the enterprise email address, me as the user name and mycompany.com.cn as the enterprise domain name, please set your own enterprise email address instead of me@mycompany.com.cn according to the followings.           1)   First, startup Outlook Express and choose " Tools " in the main menu, then click on "Accounts... " and open " Internet accounts ";   2) Open "Internet accounts " and click on "Mail ";     3) Click on " Add " on the right side of the window and select " Mail " in the menu, open the " Internet Connection Wizard ": first, input your " Display name ", for example, me, then the name will appear in the From Field of the outgoing message; secondly, click on " Next "         4) Input your enterprise email address on " Internet E-mail Address ", for example, me@mycompany.com.cn ¡Athen click on " Next "         5) On " E-mail Server Names " window, the system defaults " My incoming mail server is a POP3 server " and it's no need to be amended. Input enterprise email POP3 server in my incoming mail(POP3,IMAP or http) server frame, that is popw.263xmail.com while input enterprise email outgoing mail server in Outgoing mail(SMTP) server frame, that is smtpw.263xmail.com¡F then click on " Next "         6) Input the account name and password of your enterprise email on the " Internet Mail Logon " window respectively, in which the account name is your enterprise email address, for example ¡G me@mycompany.com.cn ¡Fwhile the password is the newly set mailbox's. Do remember not to select Log on using Secure Password Authentication (SPA), then click"Next"     7) The Congratulations window will appear           8) Click on " Finish " to return to the previous window           9) On " Internet account " window , click on " Properties " on the right side and open the " Properties " window, then the following will appear. You can amend the mail account to be the whole name of your email address or keep popw.263xmail.comwhile it is suggested to fill in the Organization, but it is no need to fill in the Reply address. Please check and affirm the email address is the whole name.     10) Click on " Servers " on the above window, then the following will appear;           11) Draw and select " My server requires authenticaton " on the above window , then click on " Apply ", and at the same time, click " Settings " to the right of My server requires authenticaton, then the following will appear, please keep the default setting " Use same setting as my incoming mail server " and do not amend it.               12) Click on " OK " on the above window and return to the previous window, then click on " Connection " again and the following will appear, please do not select "Always connect to this account using .   13) Click on " Secuity " on the above window, then the following will appear, please keep the default setting.       14) Click the "ok" button on the picture above to return to the previous window. Then click the "Advanced" option menu, set the "Server timeouts" values as 5 minutes, select "This server requires a secret connection (SSL)" below "Outgoing mail (SMTP)" and "This server requires a secure connection (SSL)" below "Incoming mail(POP3)". Confirm that the smtp port is 465, and the POP3 port is 1995.   15) Click on " OK " on the above window and return to Internet accounts, then click on " close ", the account will be set completely. After confirming the PC is connected to the internet, you can click " Send and Receive " to send or receive the emails. Other supplement explanation of the settings:     1) If you want to leave a copy of messages on server, click on "Advanced" on the account's Properties, draw and select "Leave a copy of messages on server ", then the option of setting detail rules will be changed from Forbidden (Grey) to Selected (Black) and at the same time, please draw and select "Remove from server after 1 day(s)", because if the messages keep in the Web mailbox for a long time, the mailbox will be full not to receive the mails from other mailboxes. ¡£                   TOP>> 3£®Usage of Webmail      Business mail provides quite powerful webmail features. Through webmail, as same as OE, the users are able to do mail sending, receiving, storage, managing and searching. Meanwhile, you can create an address book, where you can import and export the contacts, filter, classify, and compose email easily. The following part will go deep into the webmail usage.Business mailbox provides advantageous webmail function. By using of webmail, as well as OE, users could receive and send email; save, manage and search email, and also create an address book, which is applicable to import and export contacts; filter, classify and write email easily. The detailed operation instruction is as below: 3.1 login    The following part will take Microsoft Internet Explorer 6 as an example to introduce the interface; Regarding other internet explores which are required the exact same steps to login in, so that repeated description is omitted. As the usage of other internet explorers is of no differences, no need to further introduce any more.    Open IE by clicking on "start"--"program"¡ª"Internet Explorer" or the IE theme logo on the desktop. Enter the server web address http://www.263xmail.com in the address bar: (if there is any change on the web address, please contact your company's system administrator or ask for it from the facilitator), after pressing " enter", the following windows appear: Click "English Version" to enter the English Version as bellow:   According to the instructions on the website, enter "login name" and "password", then click on "login" button to run up to the mail interface; The main interface is divided into two parts, the blue section on the left is the function area, and the list displays all the available function items to users; the right part displays the windows of related function items. In function area: Clicking on "check mail", order mail server to display all the received mails Clicking on "send", access to the "creating new mail"; Clicking on "address book", edit and modify the address book; "Folders" represents the place of mails by different classification, among which the "inbox" means the received mails, "outbox" indicates the sent mails, "recycle bin" collects the useless mails which have been deleted; "draft" retains your saved mail drafts; Clicking on "setting", presents some function settings, including password changing, personal information modifying, filter viewer setting, signature setting, mail forward setting, mail automatically reply setting, mail displaying format setting, and etc.. Click on "logout" to log off mailbox, and back to the login interface. TOP>> 3.2 Mail Checking           Clicking on "inbox" in feature listed area, you will see the following windows:         Clicking on the subject of a certain mail, you will see the following windows :       It will be viewed that the detailed information about the mail, the text, as well as the attached files.Please be noted that, there are two links at the top of the text area, called " add to address book" and " rejection", one is to add the sender's address to the address book, and the other is add to the rejection list. There is another function bar on both up and down sides of the text area, which can be used to do the reply, reply all, forward, delete, delete entirely, save and some other operations. TOP>> 3.3 Mail Composing      In the webmail's main interface, click on "Compose" in feature area, and you run up to following windows:      According to the instruction in the interface, you can input the recipient's address, if more then one, divide them with comma, or click on address book link, left to the recipient input pane , to run up to address book window, and select recipient. If you need to paste the attachment, click on "Add attachment" or "Add huge file" When you finish the mail text, click on "send now" to send the mail. Business mailbox has the feature for sending mail at the fixed time; you can order different time for delivering according to your needs. TOP>> 3.4 Address Book      In the mailbox web page, click on "addr list", and then run up to the address book interface:        Click on "Create" to add new record.        Add personal address book data according to the instruction in the interface,, such as "name", "email address", then click on "ok" at the bottom of the page to add the address successfully as follows:      Repeat those procedures; you can create your personal address book;      The steps of creating group address book is the same procedures, that is run up to this interface, click on " Team" to run up to the group address book edit interface, click on " create " on the top bar, following interfaces appeared:   Input the name into "group name", for example "sales", and explanation into "explanation bar", like "sales department".More than one address can be inputted in the "email address" at one time, but separated by ",", click on "Confirm" to successfully create a group address book of "sales". Steps are displayed in following pictures: TOP>> 3.5 Mail Settings      Click on "mail settings" on the left pane of mail interface; run up to the mail setting options:       The context about mail configuration is displayed on the right area, including nine settings: "multi style setting", "automatic reply", "automatic forward", "parameter setting", "Change password", "pop mail", "signature setting","Personal Info" and "Anti-spam Setting".      "Signature bar setting": set or modify the signature which you used in the sending email :      "Pop mail checking setting": check or reset you pop mail account; including pop server name, login name, and login password For example: input "pop.net263.com" in the server name bar Enter the real login name and password,, choose "save mail in pop server", then click "come into force or not"; in this way, business emailbox can receive letters from other mails (as sina, 163), this feature can be realized in the user software, please refer to outlook setting .     "Password changing": reset your mail password;      "Automatically reply": set whether automatically reply, or reset the text of autoreply;      "Parameter setting": set or modify some parameters displayed in sending mails, including the parameter of the style and the mail amount.      "Automatically forward": set mail forward, for example, enter test555@test.com into the "forward to dominated mailbox" bar, you can forward the mail that has been previously sent to test@test.com to test555@test.com.      Select "multi style settings" in "mail setting", then you can configure the mail with webmail color style. The default style of 263 Gmail webmail is blue speedboat, and other interface models with different color are also provided, such as blue windstorm, red temptation, red windstorm, grey track, metal windstorm. The mail users can choose their preferred model colors, and save them as defaulted model as following pictures:

Likewise, you can refresh or modify the setting policy on junk mails at any time by clicking on "refresh"

     On the interface we can see that, the right half of the page is divided into two parts, one above is the introduction about the spam fighter lever setting; the other below is the spam fighter lever setting and explanation on "unknown mail folder", you can set the spam fighter lever setting according to your needs: "Low", "Inter-media", "High";

"Low": Junk mails will be generally filtered by system. And the filtered mail will be saved in unknown mail folder.

"Inter-media": Junk mails will be relatively strictly filtered by system. And the filtered mail will be saved in unknown mail folder.

"High": Junk mail will be very strictly filtered by system. Unless the mails are from the addresses in the address book, they can not be saved to the inbox but filtered and saved to unknown mail folder. (In order to provide an easy accessing, 263 mail webside interface supplies address book import and export features which is in accordance with address book of outlook express and some other common mail user softwares)

"Unknown folder": the space provided by 263 for the clients to storage the filtered unknown mail. The capacity of unknown mail folder is separated from the mailbox capacity, which do not occupy the mailbox's self capacity,. The capacity is normally as large as 60% of the mailbox capacityt. The unknown mail will be automatically deleted every 7 days or when the "unknown mail folder" is full. You are also transferring the reasonable mails in "unknown mail folder" to those appointed mail folders.

(Default level setting: "Inter-media")

Other features:

3.9 Huge Mail

    Huge mail service is an value-added service of 263 Gmails. The administrator allocate huge mail accounts to customers, and 263 mail system supply 600M temporary storage space for those mail accounts which open huge mail service, so the customs can upload files and links to any other mail accounts

    Huge mail has the features of "huge mail sending" and "huge mail manager". "Huge mail sending" can send huge mail saved in 263 mail system to other mail accounts in form of links, and huge mail can be added through clicking on mail creating on the left pane of webmail, steps are displayed in following pictures:

      Clicking on "upload" on the toolbar, prompt for entering uploaded files/ browse appears at the bottom of the page; you can enter the local file name or browse the files in the computer, and then click on "upload" to upload the files to the huge space of this account in the system. The upload process supports Breakpoint Resume Transmission. The very big capacity which amounts to 600M max does not occupy the capacity of mail, and the files uploaded can be kept for seven days. 

     Click on check box on the left pane of files list to select one or several files, and then run up directly to the "huge mail sending" interface through clicking "sending" button in the toolbar, and list the highlighted files as an attachment to huge mail. Click on "delete" to delete the highlighted files.     

 4¡¢ After sale service and technical support

If you have any questions about the system, you can refer to the mail user manual for ; or directly download User Manual http://gmail.263.net/xmail/guest.pdf. You can also contact with 263 service department, the contact data as follows:

Hotline: 4008-100-263, 010-64240295

Email: idckf@263.net.cn